How To Create a Agenda

Creating the Agenda

In Companies a Meeting is Conducting by creating the Agenda.  A Step by Step Process in Conducting a Meeting is done by using the Agenda.  An Agenda is created for Prior Planning for Discussing the Related Topics.  The Agenda is Prepared and it is taken as Hardcopy or Softcopy, then it is given to the Participants for the Meeting.  After given the Agenda to the Participants they can Prepare what can be
discussed in the Meeting.

An Agenda should include the following : 

1. Start Time 

Establish a start time and then begin right on time.  Starting on time rewards those who are prompt and ready to start at the announced time.  When you have a reputation for starting on time, people attending your meetings will show up on time!

2. Topics

The Topics to be covered at the meeting should be listed next, in the sequence in which they will be discussed during the meeting.  Be brief here, including only enough information for participants to be able to identify the subject.

3. Break time

If a meeting is scheduled to run more than 90 minutes, schedule a short break.  When participants start their break, be very specific about the time you will resume.  Start again promptly at the announced time.  People will get the message that you value their time and intend to keep the meeting moving productively.

4. Summary

End every meeting with a short summary of the topics covered and the outcome.  Although this activity doesn’t take long, it helps participants focus on the content of the meeting remind them that the meeting accomplished something.

5. Follow up

After the summary, review participants future responsibilities.  Whatever participants have agreed to contribute needs to be reviewed before the meeting adjourns, whether it be assuming responsibility for a task or gathering more information for a future meeting.

6. Adjournment Time

Stick to your agenda, Work hard to keep the meeting progressing towards the established goals.  End on time.  As with starting on time, ending meetings on time will quickly build your reputation for being an organized leader with respect for others time.